Executive Assistant to the President
Location: Bolton, Ontario
Salary: $70,000–$90,000, depending on experience
Hours: Monday to Friday, 9:00 a.m.–5:00 p.m.
Job Type: Permanent, Full-time
Work Location: On-site

An established and growing business in Bolton is looking for an organised, polished and proactive Executive Assistant to provide dedicated day-to-day support to its President.

This is a traditional, hands-on Executive Assistant position rather than an Executive Business Partner or strategic leadership role. It would suit someone who genuinely enjoys keeping a senior executive organised, prepared and focused while ensuring important actions and communications are followed through.

The position is permanently based in the Bolton office five days per week. There is no hybrid or home-working option.

Responsibilities

• Managing the President’s calendar, meetings and daily priorities
• Monitoring communications and ensuring important matters receive a timely response
• Coordinating appointments, internal meetings and external engagements
• Arranging domestic and international travel and preparing detailed itineraries
• Preparing correspondence, presentations, reports and meeting materials
• Creating agendas, taking minutes and tracking actions through to completion
• Acting as a professional point of contact for employees, clients, suppliers and external partners
• Anticipating requirements and resolving diary or administrative issues proactively
• Maintaining confidential records and handling sensitive information with discretion
• Supporting company events, meetings and occasional external engagements
• Assisting with basic company updates and LinkedIn content
• Providing reliable general administrative support to the President

About You

• At least two years’ experience as an Executive Assistant or directly supporting a senior executive
• Comfortable providing dedicated, practical support to one President
• Highly organised with excellent attention to detail
• Confident managing changing priorities and competing deadlines
• Professional, personable and comfortable representing senior leadership
• Strong written and verbal communication skills
• Proactive, discreet and dependable
• Confident using Microsoft Outlook, Word, Excel, PowerPoint and Teams
• Able to commit to working in Bolton Monday to Friday, 9:00 a.m.–5:00 p.m.
• Legally authorised to work in Canada without employer sponsorship

Previous experience within construction is not required. Applications are welcomed from candidates across a variety of professional sectors.

Salary and Benefits

• Base salary of $70,000–$90,000, depending on experience
• Eligibility for a discretionary bonus linked to overall company performance
• Permanent, full-time position
• Opportunity to work closely with the President of an established and growing business